Junior Operations Manager [f/m/x] - part time
At Swat.io we empower people to connect in digital communities. Swat.io is a software-as-a-service product company in the social media marketing & community management space. As Austria's only company we are part of the Facebook Marketing Partners program. Our customers include well-known brands like ARD, Burda, ÖBB, Raiffeisen, Red Bull Media House and ZDF.
Currently we are a team of 29 enthusiasts, collaborating across teams to achieve our goals and building an even better product all together. The Operations team is responsible for ensuring smooth business processes, enabling every team with what they need to be successful and keeping the overall spirit up to high standards. We will face very exciting and crucial projects within the next months. That’s why we need YOU as our...
Junior Operations Manager [f/m/x] - part time
...if you have got many different talents and diverse traits you bring along. Such as being a neat-freak with can-do attitude, always eager to optimize any given process and finding pure bliss in being of help to others.
You will
- Gather valuable experience in what it means to be part of a growing company and to go through a steep learning curve
- Be an integral part of the squad for anything administrative and organizational
- Assist in many aspects of financial management (such as invoicing, dunning, process incoming invoices, …)
- Act as a go-to person for colleagues & customers, fluently switching between English and German
- Help in managing our awesome office (welcoming guests, overseeing maintenance, purchasing necessary supplies, receiving deliveries…)
- Assist in implementing a new software system for subscription & invoicing management
- Suggest, plan and conduct events on your own (such as fun team events, XMas party or trade show participation)
- Act as a team assistant for exciting projects
You have
- A minimum of 2 years experience, including a track record of being a (Team) Assistant, Office Manager or Project Assistant
- Recently completed a business administration degree (bachelor or trade academy)
- Very strong organizational skills and an eye for detail
- Experience in professional business correspondence
- The capacity to work self-reliant and independently
- A high level of service orientation and a positive attitude when interacting with peers
- A knack for state-of-the art tools (we use the GoogleSuite, Slack, Linear, Notion... )
- An outgoing and approachable personality that benefits from a great source of self-motivation
- Hands-on mentality and full of ideas for improvement
That’s what we offer
- Room for own ideas and improvements
- Diversity welcome: Our team is as international as is our audience; English & German is a must-have, everything else is a bonus
- We guarantee the same job after returning from parental leave
- Permanent position in Vienna, 25-30h with the option to increase hours if overall company development allows
- Flexible working times and partly remote work possible
- Get a topnotch Macbook Pro
- Personal budget for training and conferences
- Free Wiener Linien Card, our very own MyMuesli bar, fresh fruits, coffee
- Minimum monthly salary EUR 2.000,- full time equivalent; pre-tax, 14x/year
Who we are
Our Operation Managers are part of the Swat.io Operations team, that consists of:
Lisa, our Head of Operations: Being the visionary heart & leader of our team, she guides us with passion and dedication. Sporty and mindful, you are likely to meet her on a downhill mountain bike track or in a yoga retreat.
Gerald, our Office & Operations Manager: Simply the best Office & Operations Manager around and one of our many smiling faces being in touch with our customers. On top of that, he's a motivated member of the Swat.io Runners Club.
Steffi, our People Manager: Is intrigued by the many colourful facets of modern & mindful people management. Being an always approachable fellow team mate for everyone and a sparring partner for the management is her sweet spot. Keeps her balance by practising and teaching Yoga.
Is there anything else?
If this job posting got your attention - great! We are looking forward to getting to know you better.
Please use our application system and upload your CV and tell us why you think you want to be part of our Swat.io Crew 
Your contact is Lisa Ziegler.
More about Swat.io on https://swat.io, our Blog, Facebook & Twitter.
Our 7 core values are the fundamental belief of how we want to get things done and collaborate with each other. 
These short yet meaningful guiding principles are the baseline for every action and interaction here at Swat.io and facilitate decision making on a daily basis for every individual.
People like us, do things like this:
Every day, we ...
- are open and positive
- believe in ourselves
- deliver great work
- focus on adding value
- help each other
- innovate & evolve
- take over responsibility
Why you should apply
Lovely People
9 nations, 7 languages, 2 generations, 44% women, 30% parents, 100% helpful & amazing team mates! Diversity isn't a trending buzzword, it's core of our DNA.
Achievers & Doers
We love to create awesome things together and grow in multiple dimensions. Our fair feedback culture and goal setting process supports us in achieving our goals and in growing professionally and personally.
Flexible working hours
Are you an early bird or a night owl? Do you want to go for an extended run in the morning or spend the late afternoon at the beautiful danube? Your choice! Within your agreed working hour scheme and in accordance with your team, you can work as flexible as your schedule allows it. We also support occasional remote work.
Family friendly
With close to 30% parents in our team, we understand the importance of family time and try to make vacation time / foster care / baby swimming possible for you.
Muesli makes the world go round
You’ll find our very own MyMuesli Bar & of course the obligatory Great Coffee at our place 😉 We help you boost your energy with a weekly fruit basket.
Celebration
We love to sing happy birthday for our birthday kiddos and treat all of our team members with their very own delicious birthday cake. Together we enjoy a slice of cake and chat about your birthday plans.
Green heart
We support climate friendly means of transportation and pay for your Wiener Linien Jahreskarte. Or come by bike and park at our designated bike stands right in front of the building.
Education
We believe in education being an investment. All of our employees are welcome to make use of their annual education budget which you can spend on books, trainings, workshops and conferences.
Our sunny brand new office
We have put our hearts into creating a work environment where our creative minds and productive heads enjoy coming together at every day. We are proud to offer noise reduced working areas and adjustable work desks for everyone.
At the heart of Vienna
Our office building dates back to from 1903 (an ancient soap factory) and is perfectly located right next to the U4/U6 subway station Längenfeldgasse and the Viennese biking tracks.
in Vienna.