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“Swat.io Makes Collaboration and Planning Easier.”

Laura Stromberger is a Digital Marketing Manager at Caritas Austria. She explains how Swat.io ensures that she and her colleagues across nine sub-organizations are communicating consistently.
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About Caritas

“Seeing need and acting on it” is the motto of Caritas Austria. Caritas applies that guiding principle in almost 40 different areas, including domestic aid, foreign aid, mother-and-child homes, care centers and homes and refugee aid.

In Austria, Caritas is configured as a network of nine independent diocesan Caritas organizations, all under the umbrella of Caritas Austria. They all share ecclesiastical responsibility for social and charity work within Austria, as well as international aid work.

This structure allows them to act swiftly at a local level, close to the people that need their help. But it can be a challenge when it comes to communicating with each other.

Diverse Themes and Clear Campaign Structures

Caritas divides its social media work into four areas: information about projects, transparency and image, donations and sponsorship, and case studies. Direct communication with recipients of assistance and information about fundraising campaigns are particularly important.

The team’s social media work is driven by campaigns. They cover the entire range of Caritas themes, with nothing left by the wayside. At the same time, the different federal states also need to be integrated as well as possible.

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over 216,000

fans and followers across different channels
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20 channels

on four different networks
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1,039

posts published every month on average

Highlighting Local Issues and Communicating Consistently

One challenge facing Caritas in its social media marketing is breaking down the various themes to fit the federal states. Each operates differently; not every federal state has a mother-and-child home or a homeless hotline, for instance. Nevertheless, all nine states are called upon to help promote all campaigns wherever possible.

The general motifs and slogans of a campaign are usually adopted on social media by all of the state branches, but with each emphasizing different aspects. They share local case studies, while the number of posts that the states adopt from the nationwide campaign varies depending on the theme. This requires a lot of organization on the part of everyone involved, as the key aim here is to promote a unified view of Caritas across Austria.

Simple Processes for Optimal Teamwork With Swat.io

Each state has at least one person who looks after social media. A few days before a new campaign is launched, all of the finalized posts for the main nationwide campaign are available in Swat.io. The social media managers for the different states duplicate these posts according to their requirements. If they have any case studies or images that would be suitable for the nationwide campaign, they share them in Swat.io as well. This makes cooperation and planning easier.

Community management is another major tool for Caritas. It might be those in need themselves who turn to social media, or people with questions about projects. The team creates response templates for frequently asked questions in Swat.io. These offer generic wording and information, but can be customized before posting.

Swat.io massively reduces the burden on social media managers in the different states. This means each state can contribute a minimum of communication work, even if they only have a few hours available.

 

Why the Team at Caritas Chose Swat.io

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How has Swat.io impacted your work since you started using it?

“With Swat.io, we require far less consultation. Social media has become much more important for us in recent years, and Swat.io makes it so much easier to collaborate. I no longer need to email ten people with information. Instead, the posts are there immediately in Swat.io.”
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Why did you choose Swat.io?

“With social media becoming so much more important – including for fundraising campaigns – we want to provide transparent information about our projects. Good coordination between the states is essential to this process. And thanks to Swat.io, it works very well! What’s more, we can always get directly in touch with the Swat.io team if we have queries or requests.”
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Who would you recommend Swat.io to?

“Basically everyone who looks after social media as part of a team! I’ve already recommended Swat.io to our subsidiaries and lots of people I know, because it makes our work so much easier.”

Features Used

  • Central content calendar for transparent planning
  • Central ticket inbox for easy processing of inquiries
  • Approval processes for straightforward teamwork
  • Duplication of posts across channels
  • Response templates for consistent wording